ARTICLE IV. Membership
1.
The membership
of this organization shall be open to any student or faculty member that is
in good standing and associated with Iowa
State University, regardless of sex, race, creed, religion, or ethnic origin.
2.
A member's
acceptance into organization is contingent upon the procedure determined each
semester by the Executive Board.
3.
Any member
may resign at any time by filing a written request to the President and Advisor,
but membership dues will not be refunded under any circumstance.
4.
Members shall
attend the general meetings of the Management Information Systems Club.
5.
Members shall
follow guidelines set forth in this Constitution and in the Addendum of the
organization.
6.
Members of
the Management Information Systems Club are subject to the computer rules,
regulations, and ethics as stated by Iowa
State University.
7.
Participants
of club activities must be members.
ARTICLE V. Description of Officers and Duties
1.
No member may
hold more than one office at the same time.
Section 1. Elected Officers
1.
The elected
officers of this club shall be president, vice president, treasurer, and secretary
who shall be elected from the membership at the end of the semester.
2.
The elected
officers shall have served for a minimum of one semester as a director.
3.
The duties
of the elected officers shall be effective after the final meeting of the
semester, although planning should begin at the time of election.
4.
The officers
stepping down should be available as mentors to the new board throughout the
next semester.
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Section 2. Directors
1.
Candidates
for all positions shall be members of the club.
2.
Candidates
should be able to hold an office position for a minimum of one full semester,
although not limited to one term.
3.
Candidates
who have turned in applications and are selected by the outgoing and incoming
elected officers will fill the director positions.
4.
A description
of each director's duties will be attached as an addendum to the constitution.
5.
Those elected
to director positions shall agree and adhere to these job descriptions.
6.
If a director
position is vacant, the President shall determine a special application period
in order to fill the position. Applicants will be decided upon by the four
Elected Officers.
Section 3. Duties and Responsibilities
in Common
1.
All Officers
shall attend a minimum of two office hours a week. These hours shall be used
to perform duties outlined in their notebook.
2.
All Executive
Board members are required to assist in setup and tear down at all club events.
3.
Each Executive
Board member shall be allowed three absences per semester. This includes
executive and general meetings and the pre-Career Day receptions. After the
second absence, the secretary shall write a warning letter reminding the officer
of his or her attendance record. After the fourth absence, the Secretary
shall bring forth a petition for impeachment as indicated in Article IX.
4.
The excusal
of absences will be at the sole discretion of the President.
5.
Throughout
the semester, all officers shall also maintain a notebook for their position
to hand down at the end of the semester to the upcoming director. This notebook
should contain all information pertaining to their director position as well
a detailed description of duties. Notebooks will be exchanged during the last
executive meeting of each semester.
6.
All Executive
Board members shall conduct themselves in a manner considered appropriate
with that of a business environment. Executive members shall dress in business
casual for general meetings with the designated MIS Club polo shirt. The members
of the Executive Board shall wear their polo shirts all day when a General
meeting is scheduled.
7.
Professional
courtesy will be expected from and towards all members in the club, faculty,
and business representatives.
8.
All Executive
Board members shall work with the Content Manager to post all upcoming events
and current news.
9.
All Executive
Board members shall work with the Alumni Relations Director to write articles
about their upcoming activities for the semester’s MIS Club Alumni Newsletter.
It will be the decision of the Alumni Relations Director what articles are
published.
10.
All Executive
Board members are responsible for helping out with special events and advertising
these events in their classes and on-campus.
11.
All Executive
Board members will be required to attend an Officer Transition at the end
of each semester. This will include a tour of the MIS Club office and its
facilities, an exchange of officer folders, and a complete discussion of the
aforementioned shared responsibilities (paragraph 1 through 9).
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Section
4. Advisor
1.
Advisors for
the club shall be appointed by the active members of the Iowa State University
Logistics, Operations, and Management Information Systems (LOMIS) Department
and shall serve for a period of one year in accordance with the College of Business requirements.
2.
The club will
nominate candidates with approval by the LOMIS Department.
3.
The advisor
shall be an academic advisor and act as a liaison to promote Iowa State University and the Club.
4.
The advisor
shall act in accordance with the by-laws outlined in the Student Organization’s
Resource Manual and will have final say in all committee formations, director
appointments and officer elections.
Section
5. Duties of Elected Officers
President:
1.
Chairs all
General and Executive Board meetings.
2.
Oversees all
Club activities and the roles of other executive members to ensure follow
through.
3.
Represents
MIS students before department and college authorities as a liaison.
4.
Work with Content
Manager to post current statement for website.
Vice-President:
1.
Chairs meetings
and represents the Club in the absence of the President.
2.
Organizes two
field trips each semester.
3.
Represents
the Club before host business.
4.
Coordinates
all travel and lodging arrangements.
5.
Writes a letter
of appreciation to all companies the Club visits.
6.
Develops promotional
campaigns for Club trips in coordination with the Public Relations Director.
Secretary:
1.
Keeps minutes
of the Executive Board meetings.
2.
Work with Content
Manager to post minutes on the MIS Club Homepage within one week of each meeting.
3.
Keeps attendance
of the Executive Board and acts according to the current attendance policy
(outlined in section three).
4.
Tally membership
and Executive board votes.
a.
Exception:
Election votes shall be tallied in a different manner outlined in Section
7, Article 2.
5.
Certifies the
results of officer elections with the President.
6.
Retrieves mail
from club mailboxes and distributes to appropriate Executive Board members.
7.
Maintain Executive
Board email list and key access list.
Treasurer:
1.
Manages revenue
and expenditures.
2.
Expenditures
over $100 must be approved by the four Elected Officers.
a.
Exception:
Social Chair director may forgo this rule in the case of general meeting food
arrangements.
3.
Produces a
budget before the semester begins outlying revenues and expenditures for the
upcoming semester.
4.
The budget
must be approved by the Executive Board at the first executive meeting of
the semester. All changes to the budget must be approved by the Executive
Board.
5.
Deposits membership
dues in coordination with Membership Director.
6.
Deposits fees
from trips, social events, and other activities.
7.
Works closely
with the Fundraising Director to generate new revenue through innovative projects
and initiatives.
8.
Updates the
Executive Board on the financial standing at each Executive meeting.
9.
Maintains complete
and accurate accounting books to pass down to the next Treasurer.
Section 6. Committees
1.
The Management
Information Systems Club may have any number of committees as designated by
the Executive Board.
2.
Each committee
shall have at least one Executive Board member responsible for the execution
of its duties.
Section 7. Elections
1.
Elections for
officer positions shall be held at the second-to-last general meeting of the
semester. Incoming officers shall shadow outgoing officers at the last general
and executive meeting of the semester.
2.
Election votes
shall be tallied by three outgoing members of Executive Board not up for election.
3.
Each term of
office shall begin after the final meeting of the semester. If an elected
position remains unfilled, a special election shall be held in a timely fashion
to fill the position.
4.
Nominations
shall be accepted from the floor when specified by the presiding officers.
5.
Elections shall
be by secret ballot and the nominee receiving a simple majority of the membership
present will fill the office.
Section 8. Appointments
1.
The elected
officers shall have the authority to appoint directors to the various committees.
2.
Removal of
directors shall be adhered to by the rules set forth for impeachment as outlined
in Article IX.
ARTICLE VI. Meetings
1.
The general
meetings of the club shall be held bi-monthly, unless otherwise ordered by
a simple majority of the Executive Board.
2.
Executive Board
meetings will be held bi-monthly, unless otherwise ordered by a simple majority
of the Executive Board.
3.
The President
presides over all general and executive meetings. In the absence of the President,
the Vice-President shall preside.
4.
Meetings may
be called by a member of the Executive Board or upon the request of five members
of the club in good standing.
5.
The Director
of any committee may call meetings for the members of that committee. In
such meetings, the director presides over the meeting.
6.
A general meeting
of not less than ten members, of who at least two shall be elected, shall
constitute a quorum to transact business.
7.
All active
members (with the exception of the President) have one vote with respect to
any resolution put forward during a general meeting. In the event of a tie
vote, the President's vote shall break the tie.
ARTICLE VII. Dues
1.
The Executive
Board shall set the membership dues.
2.
Dues shall
be sufficient to defray the expenses of the organization set at a flat rate
per semester with a discounted rate during each semester’s membership drives.
3.
The dues will
be based on the annual budget.
4.
No deposits
for club trips and activities will be refunded regardless of attendance.
5.
No membership
dues will be refunded.
ARTICLE VIII. Amendments
1.
The Constitution
and Addendum may be amended or revised at any Executive meeting by a 2/3rds
majority vote of all Executive Board members.
2.
Any member
of the organization may propose an amendment. Proposals shall be filed with
the President two weeks prior to the meeting at which the proposal will come
up for consideration, so that the members of the Executive Board may fully
debate the proposals prior to voting.
ARTICLE IX. Impeachment
1.
Any Executive
Board member may be removed from office or relieved of duties if the aforementioned
duties are not appropriately carried out.
2.
A written petition
presented to the Elected Officers to substantiate charges will initiate the
process.
a.
Charges against
Elected Officers shall be brought before the General Membership for a vote.
b.
Charges against
Directors shall be brought before the Executive Board for a vote.
3.
A 2/3rds vote
will be necessary to remove an Executive Board member from the Board.
